Letters About Literature Part 3: Letter Format

>>From the Library of
Congress in Washington DC.>>Anya Creightney: Hi,
I’m Anya Creightney, and this is the Letters About
Literature video series. Today, we will be talking
about the format of a letter. Letter writing is one of the
oldest communication systems and it is one we
still use regularly. Today, we’re going to be
reviewing the parts of a letter and how they can be
formatted depending on who the sender
and reader are. As we know so far, there
are five parts of a letter. The heading, the
greeting, the body, The closing, and the signature. For Letters About
Literature’s purposes, the heading is the area where
you date your completed letter. In the greeting, give a
salutation to the person to whom you are writing,
also known as the addressee. This part is a little tricky, because the salutation
largely depends on your relationship
with the addressee. For example, you should
not be overly affectionate with someone you barely know. That would be like saying I
love you to a total stranger. So, it’s advisable to
analyze your relationship with the addressee before you
use words that are inadequate. An example of a greeting you can
use when you are not familiar with the person you are
writing to, is “Dear sir” Or you can also use
“Mr.”, “Mrs.” Or “Miss” if you know
the name of the person to whom you are writing. For more informal letters,
such as those you send to your friends and family
members, You could use words like “Hi”, “Hello”,
and “Greetings”. Now that you have the
greeting all ready, let’s work on the
body of the letter. The body of the text
is where the majority of the information is written. This is where you will express
how the book you read changed the way you saw yourself
and the world around you. Remember to divide your
message in paragraphs, depending on topic, And try
to group similar information in the same paragraph. Following the body, there
is the closing statement. Just as with the greeting,
you must be careful about the words you
choose to end your letters. Some closing statements
that are safe to use when the person is
not a close friend are “Sincerely” or “Warm regards”. If you are familiar with the
person you are writing to, appropriate closing
statements are “With love”, “With thanks”, and
“see you soon”. These statements carry a
more affectionate message to the person you
are writing to. After the closing statement,
remember to sign the letter and write your name in
block letters below. Writing your name underneath
your signature ensures the reader will know
exactly who you are because sometimes
signatures are not so clear. Well, this will be all for
this lesson on letter format. I hope you learned something. If you have any questions
or doubts, feel free to ask your
teachers and librarians. I am sure they are more
than willing to help. For more information,
visit www.read.gov/letters.>>This has been a presentation
of the Library of Congress. Visit us at loc dot gov.

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